They receive one after 30 days, 60 days and 90 days. The customer would automatically be sent three notices of past due invoices. User ID: TRAINARBI Password: TRAINING90 ARBI Write-OffsĪn invoice would be written off if it remains unpaid after it becomes 180 days past due. If you would like to practice entering invoices and issuing credits through ARBI, visit the test page and enter the login information. After your training is completed, access will be requested. In order to be granted ARBI End-User Access, you will have to meet with Faith Lucas in Accounting Services for training. No cost for postage, printing, mailing or accounting services to the billing department.įor more information about ARBI or for training, please contact Faith Lucas.Invoices which are not paid can be sent to the University’s collection agency if deemed appropriate by the billing department.Accounting Services will notify the billing department and send past due notices.There is a payment coupon with instructions as part of the invoice created. Departments do not have to process or deposit payments (unless they prefer to). Customers can pay by credit card (Visa, MC, Discover and American Express) with no fee to them or to your department.Back end administration done by Accounting Services – We will collect and process payments, make sure everything has posted correctly, send past due notices, age and reconcile receivables.Revenue is posted to your financial statements when the invoice is created.Special permission must be granted from the Vice Chancellor of Managerial & Technological Services in order for a department not to use ARBI when creating an invoice. NOTE: Accounting Services refers uncollected ARBI accounts to contracted collection agencies NOTE: Any employee extending credit without proper authorization will be held responsible for all accounts so incurred and may be subject to disciplinary action, up to and including termination. The department has established appropriate segregation of duties in the billing and collection functions.įor sales on credit, departments must establish policies/procedures, including follow-up on uncollected amounts and denial of credit where appropriate.There is a documented business need for a specialized billing process that cannot feasibly be met through ARBI.Section 207 of the University of Missouri System Finance & Accounting Business Policy & Procedure Manual states:ĭepartments must use the PeopleSoft Accounts Receivable/Billing (ARBI) when making sales on credit unless they meet the following criteria: ARBI is NOT to be used for student billing, inter-departmental or inter-campus billing. ARBI is to be used when a unit of the University has the need to invoice outside individuals and entities.
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